Safety Committee Meetings – Tips to Get Started

Posted August 28, 2019 by Erin in Agribusiness, Farm Safety, Featured, Risk Management, Transportation | 0 comments

Formal Safety Committees

Safety Committee meetings can be positive and constructive if they have set goals and stay on task. I have seen many successful teams and also some that have failed terribly.

Here are some action items to keep you and your team on task:

  • Managers before you start a team sit down and put your thoughts together of items you would like to see the team to tackle and what time you are going to allow the team to meet and work on the tasks with an ending goal date.
  • Managers if you don’t have specific items for your team to tackle then a formal brain storm session should be held by you to decide what the team feels needs addressed areas of safety, improvements needed or even a company improvement. This requires a good brain storm facilitator to take the brain storm session to keep them on track and then break items down into objectives as you go suggestions or solutions listed in each category.
  • Managers once you have gathered your ideas (either manner above) it’s now time to select your committee team and set the specific task or tasks, goals and timelines. It will also require you to pick a team leader and note taker that will meet with you at least one to two days after each committee meetings to review progress or barriers in which they seem to reach.
  • Managers the first couple meetings should be attended by you. This allows you to set team guidelines and the letting the team understand that not all items that come from the team will be implemented and sometimes these ideas will take some re-work depending on the task or even cost prohibited item. Sometimes it might even require further corporate review or future cost planning to implement.


Non-Formal Safety Committees

  • Some of the best safety committee meetings I have seen are best called “Tool Box” meetings. It is done in a matter like a football huddle or coaches locker room. Most important it is completed in the teams work area with a cup of coffee and donut or pizza depending on the time of day.
  • Managers should have a small agenda in outline form in which they stay on track with team discussion and someone to assist them in taking notes as the “Tool Box” meeting progresses.
  • These types of meetings produce strong efforts from the team and build relationships needed to work safe together! These sessions create “self-policing”. You don’t need tattle tales running to you every time Joe fails to wear all his PPE using the cut off saw or Sally failed to lock out tag out a tool. You want to develop your team to handle this task as they all want to work safe even Joe or Sally that need extra coaching.
  • This style of meeting can also be completed on a phone from time to time though it takes real buy off from the team members to stay on track with you.


Last but not least, don’t forget to document all meetings to include attendees and make sure to take time to celebrate the success that your team brings to your business.

These celebrations don’t need to cost a lot of money! Certificates, Gift Cards, Cook outs, Newsletter Article, Plaques, Posters, Handwritten Notes, Company Facebook site and Company announcements of the change being brought to you by or sponsored by the committee will have big impact and help you change and improve your future business.

Keep in mind, safety committees can also be used in business improvements, retentions efforts, future hiring efforts and many other needs in which you must have the commitment of your company from the top down to be successful.

Safety Teams are your company’s future success!


Non Distracted Driving backed with Good Decisions and Good Judgment Calls will provide many Safe Miles!

Steve Page | Risk Consultant C.D.



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